Writing an invoice is the only way to get paid. Writing blog content means billing for that content, and billing for that content means navigating the wonderful world of invoices.
Sounds simple enough, right? Think again. Invoicing is the most complicated straightforward process around. If you’re not on top of things, you won’t get paid. It’s really that simple.
Though there are a few ways to make sure you’re getting paid on time. All of them have to do with avoiding mistakes. So today, we’re here to show you the top five mistakes to avoid when writing an invoice.
1. Waiting Too Long
You want to get paid, right? Then why are you waiting so long to send in your invoice? The longer you wait to invoice, the less chance they’ll actually pay you. Sometimes it’s malicious, but other times it’s just a lack of awareness.
People forget about your project after enough time has passed. Sure, you know you want to get paid, but the business you created content for already moved onto a bunch of other things. It’s likely they just forgot they’re supposed to pay the invoice.
2. Not Itemizing
No business wants to overpay for work. When you’re invoicing, you need to ensure you give an itemized, detailed breakdown of your billed hours, specific tasks, etc. Not only does it ensure you’re getting paid, but also helps the business know what they’re actually paying for.
Itemizing is an excellent way to make sure you’re getting paid, and also build trust with the business you’re billing. They’ll appreciate your transparency.
3. Unclear Formatting in Writing an Invoice
Invoices are more than just typed up word documents or spreadsheets that list what you’re billing a business. If you want businesses to treat you like a professional, you need to bill like a professional.
Create an invoice system that’s consistent. Or, choose something like Stampli that makes your invoice system for you. Whatever you decide, know that consistency (that means headers, formatting, etc.) is vital to a good invoice.
4. Invoicing the Wrong Person
It seems silly, but often times people invoice the wrong person. Sometimes it’s not an issue and the employee will just forward your email to the correct department. However, other times that email gets lost in the shuffle.
Always clarify your payment contact before you start working. That is, get the information of the person that pays the bills. Remember to look out for yourself before looking out for others.
5. Making Payment Difficult
You need to make paying you as easy as possible. Sounds obvious, right? It’s surprising just how many people forget to include payment information or only include incomplete payment information, on an invoice.
If you’d only like a check in the mail, make sure you get your address right!
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