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{"id":3338,"date":"2010-10-11T18:32:53","date_gmt":"2010-10-11T16:32:53","guid":{"rendered":"https:\/\/crazyleafdesign.com\/blog\/?p=3338"},"modified":"2013-08-22T10:24:42","modified_gmt":"2013-08-22T08:24:42","slug":"roles-and-user-management-wordpress","status":"publish","type":"post","link":"https:\/\/www.crazyleafdesign.com\/blog\/roles-and-user-management-wordpress\/","title":{"rendered":"Roles and User Management in WordPress &#8211; Tips, Tricks and Useful Plugins"},"content":{"rendered":"<p>This article will cover different roles and user management in <strong>WordPress <\/strong>and some useful plugins to help maintain and Control Roles which every <strong>WordPress <\/strong>designer\/maintainer should know.<\/p>\n<h2>Introduction<\/h2>\n<p>Though most of the blogs have one author many times blogs might require having multiple contributors. These contributors \/ guest authors might contribute with different articles to the blog. If a blog has multiple contributors then user management becomes necessary. User management helps to control the privileges each user might have in the blog.<\/p>\n<p>A multi \u2013 user blog also becomes very vital if there are different people at different geographical locations contributing to the blog. <strong>WordPress <\/strong>as a blogging platform has got good user management capabilities. Also there are plugins which help us to enhance the user management capabilities of our wordpress blogs.<\/p>\n<h2>Adding New users<\/h2>\n<p>When <strong>WordPress <\/strong>is first installed,\u00a0a user with the admin role is created automatically. New users can be added to your <strong>WordPress<\/strong> blog in two ways, covered below.<\/p>\n<h2>Administrator adding a new user<\/h2>\n<p>One can log in to the <strong>WordPress <\/strong>admin and the administrator can add new users to the <strong>WordPress <\/strong>blog.<\/p>\n<p>From you admin sections in the side menu use the <em>Users section<\/em> .Under the <em>Users section<\/em> you will see a link as <em>Add new<\/em>. When that link is clicked the following screen will appear.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3339\" title=\"Roles and User Management in WordPress - Image 1\" alt=\"Roles and User Management in WordPress - Image 1\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 480 510'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-11.jpg\" width=\"480\" height=\"510\" \/><\/p>\n<p>Enter the details for the new user like the <em>username<\/em>, <em>his email<\/em> and <em>password <\/em>and click <em>Add User<\/em> to add a new to your <em>WordPress<\/em> blog. The role which you assign to the user will depend on what privileges you want to provide to the new user. Below in the article we will see what are the different user roles and there privileges.<\/p>\n<p>Once <em>Add User<\/em> is clicked a new user will be created.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3340\" title=\"Roles and User Management in WordPress - Image 2\" alt=\"Roles and User Management in WordPress - Image 2\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 481 298'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-21.jpg\" width=\"481\" height=\"298\" \/><\/p>\n<h2>Users registering themselves<\/h2>\n<p>In WordPress you have and you can activate the option so users can register themselves. This option can be turned on from the <em>General Settings<\/em> page in your admin section. You can also set the default role of any new user that registers (the admin can later change this role for that particular user).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3341\" title=\" Roles and User Management in WordPress - Image 3\" alt=\" Roles and User Management in WordPress - Image 3\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 480 68'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-31.jpg\" width=\"480\" height=\"68\" \/><\/p>\n<p>Once this option is on, there would be a register link as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3342\" title=\"Roles and User Management in WordPress - Image 4\" alt=\"Roles and User Management in WordPress - Image 4\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 481 327'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-41.jpg\" width=\"481\" height=\"327\" \/><\/p>\n<p>Using this link new users can register on your blog.<\/p>\n<p><!--more--><\/p>\n<h2>Different Roles in WordPress<\/h2>\n<h3>Administrator<\/h3>\n<p>The Administrator is the person who can do all administrative tasks in <strong>WordPress<\/strong>.<\/p>\n<p>The privileges of a WordPress administrator :<\/p>\n<ul>\n<li>An administrator can write and edit his own posts.<\/li>\n<li>An administrator when writes a post also can publish it directly<\/li>\n<li>An administrator can manage other peoples post<\/li>\n<li>An administrator can view other peoples posts<\/li>\n<li>An administrator can change themes<\/li>\n<li>An administrator can install uninstall plugins<\/li>\n<li>An administrator can add\/delete users<\/li>\n<\/ul>\n<p>Basically an <strong>Admistrator <\/strong>has privileges to do everything. An administrator account should basically be used for site management like installing plugins, changing themes etc. To do content management like reviewing posts, comments one should preferably use an editor account.<\/p>\n<h3>Editor<\/h3>\n<p>The privileges of a WordPress editor :<\/p>\n<ul>\n<li>An editor can write and edit his own posts.<\/li>\n<li>An editor when writes a post also can publish it directly<\/li>\n<li>An editor can manage other peoples post<\/li>\n<li>An editor can view other peoples posts<\/li>\n<li>An editor cannot change themes<\/li>\n<li>An editor cannot install uninstall plugins<\/li>\n<li>An editor cannot add\/delete users<\/li>\n<\/ul>\n<p>So an editor can do everything related to a post (all post management activities for himself and other users) but cannot do any site management activities like installing new plugins etc.<\/p>\n<p>As seen below the editor dashboard does not have links related to plugins, themes etc (which are present in administrator Dashboard )<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3343\" title=\"Roles and User Management in WordPress - Image 5\" alt=\"Roles and User Management in WordPress - Image 5\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 480 295'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-51.jpg\" width=\"480\" height=\"295\" \/><\/p>\n<h3>Author<\/h3>\n<p>The privileges of a WordPress author :<\/p>\n<ul>\n<li>An author can only write and edit his own posts.<\/li>\n<li>An author when writes a post also can publish it directly<\/li>\n<li>An author cannot manage other peoples post<\/li>\n<li>An author can view other peoples posts<\/li>\n<\/ul>\n<p>As you can see below an author can edit posts only written by him and cannot edit posts written by others.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3344\" title=\"Roles and User Management in WordPress - Image 6\" alt=\"Roles and User Management in WordPress - Image 6\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 480 95'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-61.jpg\" width=\"480\" height=\"95\" \/><\/p>\n<h3>Contributor<\/h3>\n<p>The privileges of a WordPress contributor :<\/p>\n<ul>\n<li>A contributor can only write and edit his own posts .<\/li>\n<li>A contributor when writes a post also cannot publish it directly has to submit it for review .<\/li>\n<li>The editor then has to publish the post which is submitted by the contributor<\/li>\n<li>A contributor can view other peoples posts<\/li>\n<\/ul>\n<p>As seen below the contributor can only submit an article for review, he cannot directly publish it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3345\" title=\"Roles and User Management in WordPress - Image 7\" alt=\"Roles and User Management in WordPress - Image 7\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 481 207'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-71.jpg\" width=\"481\" height=\"207\" \/><\/p>\n<h3>Subscriber<\/h3>\n<p>The privileges of a WordPress subscriber :<\/p>\n<ul>\n<li>A Subscriber can view other people\u2019s posts\/comments.<\/li>\n<li>A Subscriber cannot only write his own posts.<\/li>\n<\/ul>\n<h2>Deleting Users<\/h2>\n<p>Sometimes some contributor or author might leave your blog and you don\u2019t want him to be able to log in your blog again. In that case you can delete that user.The administrator has the privileges to delete other users. Just from your admin dashboard click on the <em>Users <\/em>link in your sidebar.<\/p>\n<p>From there select the users you want to delete and select <em>Delete <\/em>and click <em>Apply <\/em>as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3346\" title=\"Roles and User Management in WordPress - Image 8\" alt=\"Roles and User Management in WordPress - Image 8\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 480 300'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-81.jpg\" width=\"480\" height=\"300\" \/><\/p>\n<h2>Useful Plugins<\/h2>\n<h3>Role Scoper<\/h3>\n<p><a href=\"http:\/\/wordpress.org\/extend\/plugins\/role-scoper\/\">The Role Scoper<\/a> is a very handy plugin with a lot of features that enables you to control the reading and editing permission of pages, post and categories. You will have to download the plugin from the above link and activate the plug in from your admin section. Once that is done you will see the Role Scoper links in your left sidebar of you Admin section as shown below<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3347\" title=\"Roles and User Management in WordPress - Image 9\" alt=\"Roles and User Management in WordPress - Image 9\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 480 323'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-91.jpg\" width=\"480\" height=\"323\" \/><\/p>\n<p>This plugin keeps the core WordPress roles intact. In addition to the core roles you can add more content specific restrictions to the roles. Things like some post should only be seen by the editors of the site etc are possible using this plugin. So this plugin helps give wordpress a more CMS like feel.<\/p>\n<p>When you are creating a new post you can specify who will be able to read or edit this post. As you can see in the example below the following post can be read only by the Admin Role .<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3348\" title=\"Roles and User Management in WordPress - Image 10\" alt=\"Roles and User Management in WordPress - Image 10\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 473 288'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-101.jpg\" width=\"473\" height=\"288\" \/><\/p>\n<p>So when a user with admin role tries to view the post he can view the post.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3349\" title=\"Roles and User Management in WordPress - Image 12\" alt=\"Roles and User Management in WordPress - Image 12\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 480 224'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-121.jpg\" width=\"480\" height=\"224\" \/><\/p>\n<p>But if some one else tries to view the same post he will not be able to see the post as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3350\" title=\"Roles and User Management in WordPress - Image 13\" alt=\"Roles and User Management in WordPress - Image 13\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 480 173'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-131.jpg\" width=\"480\" height=\"173\" \/><\/p>\n<p>Using the Role Scoper plugin one can even set restrictions on a specific category.<\/p>\n<p>As shown below the <em>Post Reader<\/em> is restricted on the Personal category using the Role scoper plug in.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3351\" title=\"Roles and User Management in WordPress - Image 14\" alt=\"Roles and User Management in WordPress - Image 14\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 479 236'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-141.jpg\" width=\"479\" height=\"236\" \/><\/p>\n<p>So when he tries to browse through the post of the Personal category he will get the message shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload alignnone size-full wp-image-3352\" title=\"Roles and User Management in WordPress - Image 15\" alt=\"Roles and User Management in WordPress - Image 15\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 479 107'%2F%3E\" data-src=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-151.jpg\" width=\"479\" height=\"107\" \/><\/p>\n<p>To summarize the <strong>Role Scoper plugin<\/strong> has the following features :<\/p>\n<ul>\n<li>One can customize access to post using this plugin<\/li>\n<li>The WordPress roles remain intact using this plugin<\/li>\n<li>One can create Groups and assign restrictions to Groups<\/li>\n<li>One can assign restriction access on certain user for certain categories.<\/li>\n<\/ul>\n<p><!--[if gte mso 9]><xml> <w:WordDocument> <w:View>Normal<\/w:View> <w:Zoom>0<\/w:Zoom> <w:DoNotShowRevisions \/> <w:DoNotPrintRevisions \/> <w:DoNotShowMarkup \/> <w:HyphenationZone>21<\/w:HyphenationZone> <w:Compatibility> <w:BreakWrappedTables \/> <w:SnapToGridInCell \/> <w:ApplyBreakingRules \/> <w:WrapTextWithPunct \/> <w:UseAsianBreakRules \/> <w:UseFELayout \/> <\/w:Compatibility> <w:BrowserLevel>MicrosoftInternetExplorer4<\/w:BrowserLevel> <\/w:WordDocument> <\/xml><![endif]--><!--[if gte mso 10]> <mce:style><!   \/* Style Definitions *\/  table.MsoNormalTable \t{mso-style-name:\"Table Normal\"; \tmso-tstyle-rowband-size:0; \tmso-tstyle-colband-size:0; \tmso-style-noshow:yes; \tmso-style-parent:\"\"; \tmso-padding-alt:0cm 5.4pt 0cm 5.4pt; \tmso-para-margin:0cm; \tmso-para-margin-bottom:.0001pt; \tmso-pagination:widow-orphan; \tfont-size:10.0pt; \tfont-family:\"Times New Roman\"; \tmso-fareast-font-family:\"Times New Roman\";} --> <!--[endif]--><\/p>\n<p class=\"MsoNormal\"><span lang=\"EN-US\">The plugin also offers many other features. You can visit the plugin page ( link provided above ) for a more comprehensive list of features of the plugin.<\/span><\/p>\n<h2 class=\"MsoNormal\"><span lang=\"EN-US\">Other Helpful Plugins<\/span><\/h2>\n<h3><a href=\"http:\/\/wordpress.org\/extend\/plugins\/registered-only\/\"><span lang=\"EN-US\">Registered Only<\/span><\/a><\/h3>\n<p><span lang=\"EN-US\">This plugin helps to protect your WordPress blog by making the pages viewable only to the users who are registered with your wordpress blog. Once this plug in is activated unregistered users won&#8217;t be able to view the content of your blog.<\/span><\/p>\n<h3><a href=\"http:\/\/wordpress.org\/extend\/plugins\/wp-members\/\"><span lang=\"EN-US\">WP-Members<\/span><\/a><\/h3>\n<p>This plugin also helps to restrict the viewable content of your wordpress blog to registered members of your blog. If this plug in is activated by default all the content of your blog is blocked from unregistered user. But the site owner can unblock the content using this plug in .This plugin also adds extra fields like\u00a0 name , address , phone etc to your wordpress registration form .<\/p>\n<h3><a href=\"http:\/\/wordpress.org\/extend\/plugins\/hidepost\/\"><span lang=\"EN-US\">HidePost<\/span><\/a><\/h3>\n<p><span lang=\"EN-US\">This is a very useful plugin as it helps to hide a specific section of a post from unregistered users. So if you just want to show a teaser of your post and hide the rest of your content this plug in would be great for that. The content which you want to hide after this plug in is available you will just have to put it between the tags [hidepost] and [\/hidepost]<\/span><\/p>\n<h2><span lang=\"EN-US\">Conclusion<\/span><\/h2>\n<p><span lang=\"EN-US\">User management becomes very essential once you blog grows. Once a blog becomes popular one person might not able to handle the content required to serve a large number of visitors. So you might have to get more people on board to perform different tasks. Also once a blog gets popular you might want to show specific content to users who are registered or with specific privileges. <strong>WordPress <\/strong>is a very good platform which provides good user management functionality. When the core user management functionality is not enough for your needs a number of useful wordpress plugins are available to add functionality to you core <strong>WordPress <\/strong>installation.<br \/>\n<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This article will cover different roles and user management in WordPress and some useful plugins to help maintain and Control Roles which every WordPress designer\/maintainer should know. Introduction Though most of the blogs have one author many times blogs might require having multiple contributors. These contributors \/ guest authors might contribute with different articles to [&hellip;] <a class=\"g1-link g1-link-more\" href=\"https:\/\/www.crazyleafdesign.com\/blog\/roles-and-user-management-wordpress\/\">More<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[25],"tags":[],"adace-sponsor":[],"class_list":{"0":"post-3338","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-tutorials"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Roles and User Management in Wordpress - Tips, Tricks and Useful Plugins<\/title>\n<meta name=\"description\" content=\"This article will cover different roles and user management in Wordpress and some useful plugins to help maintain and Control Roles which every Wordpress\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.crazyleafdesign.com\/blog\/roles-and-user-management-wordpress\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Roles and User Management in Wordpress - Tips, Tricks and Useful Plugins\" \/>\n<meta property=\"og:description\" content=\"This article will cover different roles and user management in Wordpress and some useful plugins to help maintain and Control Roles which every Wordpress\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.crazyleafdesign.com\/blog\/roles-and-user-management-wordpress\/\" \/>\n<meta property=\"og:site_name\" content=\"CrazyLeaf Design Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/crazyleafdesign\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/crazyleafdesign\" \/>\n<meta property=\"article:published_time\" content=\"2010-10-11T16:32:53+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2013-08-22T08:24:42+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/media.crazyleafdesign.com\/2010\/10\/roles-wordpress-image-11.jpg\" \/>\n<meta name=\"author\" content=\"CrazyLeaf Editorial\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@crazyleaf\" \/>\n<meta name=\"twitter:site\" content=\"@crazyleaf\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"CrazyLeaf Editorial\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.crazyleafdesign.com\/blog\/roles-and-user-management-wordpress\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.crazyleafdesign.com\/blog\/roles-and-user-management-wordpress\/\"},\"author\":{\"name\":\"CrazyLeaf Editorial\",\"@id\":\"https:\/\/www.crazyleafdesign.com\/blog\/#\/schema\/person\/b6a5ee60ad8ef2b81b481fc4deb4b9d0\"},\"headline\":\"Roles and User Management in WordPress &#8211; 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