{"id":23983,"date":"2016-11-21T23:40:52","date_gmt":"2016-11-21T15:40:52","guid":{"rendered":"https:\/\/crazyleafdesign.com\/blog\/?p=23983"},"modified":"2016-11-21T23:40:52","modified_gmt":"2016-11-21T15:40:52","slug":"collect-multi-reviewer-feedback-design-proofs","status":"publish","type":"post","link":"https:\/\/www.crazyleafdesign.com\/blog\/collect-multi-reviewer-feedback-design-proofs\/","title":{"rendered":"How to Collect Multi-Reviewer Feedback on Design Proofs"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">As a designer, marketer or creative client manager you already know how much of a journey getting work approved can be. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">So what\u2019s the ultimate way to do it? Is there one?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In getting to that answer you can consider two opposing workflows: one using Acrobat and email and the other using the more collaborative<\/span><a href=\"https:\/\/www.goproof.net\/crazyleafdesign\"> <span style=\"font-weight: 400;\">GoProof online proofing software<\/span><\/a><span style=\"font-weight: 400;\">. The conundrum is choosing which one to use and this can often depend on the sensitivity of the project and who\u2019s involved in proofing it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s start with Acrobat and email. This is great for isolating individual feedback from everyone\u2019s prying eyes and stops it being influenced. From your Adobe Creative product such as InDesign, export a comment-enabled PDF and send it on a separate email to each of your reviewers so they get their own version. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">They can mark up the file using <a href=\"https:\/\/helpx.adobe.com\/acrobat\/using\/commenting-pdfs.html\" target=\"_blank\">Acrobat Comment Toolbar<\/a> options and give it a status such as Completed, Rejected or Approved, so you get an immediate summary of their feelings on it.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload aligncenter size-full wp-image-23985\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 620 420'%2F%3E\" data-src=\"https:\/\/crazyleafdesign.com\/blog\/wp-content\/uploads\/2016\/11\/CrazyLeafDesignAcrobat.png\" alt=\"crazyleafdesignacrobat\" width=\"620\" height=\"420\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Once they\u2019ve commented, they email the PDF back to you to view their markups, which you can do both in isolation and next to those of other reviewers who\u2019ve sent theirs back. You can call to discuss it with them, listen to their angles and reach an agreement for any changes after this if you choose.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And you can always centralize the reviewer feedback by combining everyone\u2019s comments onto one PDF and emailing it back out. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">This \u2018closed\u2019 workflow protects reviewers from getting publicly exposed, which will appeal to certain personality and client segments. The emailing or file sharing eats up valuable time though and always starts with a PDF export, which means you have to stop designing or the proof becomes historic. And concatenating PDFs together isn\u2019t something that\u2019s top of everyone\u2019s ideal task list.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The second and opposite way to review work is to let everyone share and comment on proofs openly together from the start &#8211; without a PDF in sight. You share content directly from your <a href=\"https:\/\/crazyleafdesign.com\/blog\/costs-whole-adobe-creative-suite-available-discounts\/\">Adobe CC<\/a> extension panel.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" data-expand=\"600\" class=\"lazyload aligncenter size-full wp-image-23984\" src=\"data:image\/svg+xml;charset=utf-8,%3Csvg xmlns%3D'http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg' viewBox%3D'0 0 620 420'%2F%3E\" data-src=\"https:\/\/crazyleafdesign.com\/blog\/wp-content\/uploads\/2016\/11\/CrazyLeafDesignGoProof.gif\" alt=\"crazyleafdesigngoproof\" width=\"620\" height=\"420\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">This is where GoProof online proofing software comes in, providing a more collaborative process with an<\/span><a href=\"https:\/\/creative.adobe.com\/addons\/products\/15291\"> <span style=\"font-weight: 400;\">extension in Adobe CC<\/span><\/a><span style=\"font-weight: 400;\"> connecting directly with a<\/span><a href=\"https:\/\/app.goproof.net\/\"> <span style=\"font-weight: 400;\">secure reviewing website<\/span><\/a><span style=\"font-weight: 400;\">. There\u2019s also an<\/span><a href=\"https:\/\/itunes.apple.com\/gb\/app\/goproof-graphic-design-proofing\/id1156413924?mt=8\"> <span style=\"font-weight: 400;\">iOS<\/span><\/a><span style=\"font-weight: 400;\"> &amp;<\/span><a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.oppolis.goproof\"> <span style=\"font-weight: 400;\">Android<\/span><\/a><span style=\"font-weight: 400;\"> design feed app to tell you when comments come in.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve installed the GoProof extension, the wizard panel helps you add and manage reviewers and give them levels of authority such as Observer, Reviewer or Gatekeeper. Only Gatekeepers can authorize design changes and sign work off, for example, and passwords can be set as an extra layer of security before they can view proofs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Hitting the Send Proof button in the CC extension publishes the proof to the GoProof website and triggers notification email and mobile app messages inviting the reviewers to take a look. They view the proof online in one shared team space and make their comments alongside their colleagues and potentially clients if invited. Gatekeepers send work back for version changes and sign off when happy. GoProof tracks all version history in a timeline trail.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In an increasingly <a href=\"http:\/\/www.slack.com\" target=\"_blank\">Slack<\/a>-fuelled generation, this collaboration method gets reviewers working as a team from the start. Issues are hit head-on early, mission creep is reduced and team inclusion and positivity increases.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And no more PDF exports may be the biggest win of all, as proofs are sent from your InDesign, <a href=\"https:\/\/crazyleafdesign.com\/blog\/adobe-photoshop-cost-discounts\/\">Photoshop<\/a> or Illustrator CC palette as part of a tidy and efficient workflow. It saves hours in needless design admin, meaning you can take on more customers and solves the problem of different versions out with different people.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Compared to the closed Acrobat process there\u2019s no doubt it may scare some people to work in this open way \u2013 especially when you are inviting the more introverted reviewers &#8211; but there are no skeletons in the closet.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Two ways of working to consider. Both with a purpose and a time and a place. The answer could simply be BOTH.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As a designer, marketer or creative client manager you already know how much of a journey getting work approved can be. So what\u2019s the ultimate way to do it? Is there one? In getting to that answer you can consider two opposing workflows: one using Acrobat and email and the other using the more collaborative [&hellip;]<\/p>\n","protected":false},"author":349,"featured_media":23984,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[2,24],"tags":[],"adace-sponsor":[],"class_list":["post-23983","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-graphic-design","category-photoshop"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Collect Multi-Reviewer Feedback on Design Proofs<\/title>\n<meta name=\"description\" content=\"As a designer, marketer or creative client manager you already know how much of a journey getting work approved can be. 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